Keep fast-moving goods moving
Give sales, warehouse, finance, and route teams one operating picture. Oyo highlights exceptions and suggests the next step across the distribution cycle.
- 01
Protect service levels without carrying avoidable stock
- 02
Reduce manual route and settlement follow-up
- 03
Act on expiry, credit, and scheme exceptions earlier
Illustrative operating workflow
This page describes a configurable workflow, not a published customer result. Final alerts and recommendations depend on approved product scope, data quality, and operating rules.
Where work starts to break
These are the recurring operating gaps the workflow is designed to surface and route.
Stock is visible too late
Sales commitments, warehouse availability, and van stock can drift apart during a busy day.
Expiry risk stays hidden
Batch age and dealer movement are hard to coordinate across warehouses, routes, and outlets.
Credit follow-up is fragmented
Sales and finance teams work from different aging views, promises, and dealer conversations.
Route settlement takes hours
Cash, returns, discounts, damaged stock, and undelivered orders require repeated manual checks.
From signal to recorded action
Each stage has an owner, a clear output, and a record the next team can trust.
- 01Demand and Sales
Plan demand
Review outlet history, open orders, scheme periods, stock cover, and seasonal movement.
Route-level demand proposal
- 02Warehouse
Allocate stock
Reserve saleable batches by availability, age, dealer priority, and service rule.
Approved load plan
- 03Route Sales
Execute routes
Track deliveries, returns, collections, discounts, and route exceptions as work happens.
Route activity record
- 04Finance and Operations
Settle and act
Reconcile cash and stock, then route credit, expiry, and service exceptions to owners.
Settlement and exception queue
Important activity, clearly explained
Oyo shows what happened, why it matters, and what your team can check next.
Approval is the default
Sensitive commercial, financial, quality, and inventory actions remain with authorized people.
- Manager review
Expiry risk
Protect batch value
- When Oyo flags it
- A batch enters its configured risk window.
- Suggested next step
- Proposes transfer, route priority, or hold actions using batch age and outlet movement.
- Manager control
- A manager approves transfers and commercial actions.
- Manager review
Stock cover
Maintain stock cover
- When Oyo flags it
- Projected stock falls below the approved service threshold.
- Suggested next step
- Prepares a warehouse transfer or purchase recommendation with demand evidence.
- Manager control
- Quantity and supplier limits stay within approved policy.
- Manager review
Overdue credit
Coordinate collections
- When Oyo flags it
- A dealer invoice crosses its follow-up date or credit limit.
- Suggested next step
- Drafts the next collection task and shows promises, disputes, and order exposure.
- Manager control
- Credit holds and limit changes require authorized approval.
- Manager review
Route settlement
Close the day cleanly
- When Oyo flags it
- Cash, stock, returns, or discounts do not reconcile.
- Suggested next step
- Groups the evidence, identifies the likely variance, and assigns the next action.
- Manager control
- A variance cannot be written off or adjusted without approval.
One operating record
Dealer and Sales Management
Orders, schemes, price lists, credit terms, and outlet history.
Warehouse and Batch Control
FEFO, expiry, transfers, load planning, returns, and damaged stock.
Route Sales
Van stock, delivery, collections, returns, and route settlement.
Finance
Receivables, aging, cash, discounts, claims, and margin visibility.
FBR POS Integrated
FBR requirements may apply to invoicing and POS flows based on registration, channel, and notified obligations.
Review the FBR workflow- Validate required invoice data before submission
- Track FBR response and reference against the ERP invoice
- Queue failed submissions for controlled retry
- Reconcile returns, credit notes, and corrections
Integration scope is confirmed against the current FBR specification and the customer's approved integration route.
Start with one controlled flow
Configure around real roles, rules, data, and approvals before expanding the operating footprint.
- 01
Map channel, dealer, route, credit, scheme, and return policies.
- 02
Clean items, batches, customers, price lists, and opening balances.
- 03
Configure roles, approval limits, and exception thresholds.
- 04
Start with one warehouse or route group before wider rollout.
Show us how the work really moves
Bring one route, scheme, credit, or expiry problem. We will map the people, data, decisions, and approvals involved.